A Tuesday at a distribution business in Kozhikode
Nine hours. One system. Nothing typed twice.
Five people, six moments, one ledger underneath. Every screen below is a screen in tBiz — not a mock-up of one. Pick an hour.
08:40 · Sajid · field
Clocks in at the godown
Opens the staff app and clocks in from inside the geofence. The app will not record him as present from the tea shop across the road. Then he reads the jobs assigned to him for the day, each with the site he has to reach.
What it saved
No register at the gate, and no argument at the end of the month about who was late.
| Job | Site | Status |
|---|---|---|
| Install switch rack | Ali Traders, Nadakkavu | in progress |
| Replace faulty router | Kannur Electricals | assigned |
| Site survey — new branch | Malabar Systems | assigned |
10:15 · Rahul · counter
Raises the day’s first invoice
Types the party, three lines, and F9. The GST splits itself into CGST and SGST because the place of supply is Kerala and so is he — he never picks a tax head. Printed on the thermal roll before the customer is out the door.
What it saved
Four minutes, and the stock is already right.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| HDMI cable 2 m | 48.00 | 450.00 | 25,488.00 |
| Cat-6 box 305 m | 7.00 | 6,800.00 | 54,747.00 |
| Wall bracket | 12.00 | 320.00 | 4,531.00 |
12:30 · Ayesha · stores
Receives a short delivery
Forty ordered, thirty-five arrived. She receives thirty-five. The order stays open for the other five, and what was ordered, what turned up and what you are billed for stay three separate facts — which is the only way to notice they disagree.
What it saved
The five nobody delivered do not quietly become five nobody notices.
| Item | Ordered | Received | Pending |
|---|---|---|---|
| Netgear switch 8-port | 20.00 | 20.00 | — |
| TP-Link router AC1200 | 20.00 | 15.00 | 5.00 |
14:05 · Anjali · accounts
Approves what is waiting
Three documents sitting above the ₹50,000 rule. Two approved and posted in one click each; one rejected, with a reason that stays on the record. Until this moment not one of them was in the trial balance, the party ledger or the cash flow.
What it saved
The month-end surprise that was never entered, because it was never approved.
| Document | Raised by | Amount | |
|---|---|---|---|
| BILL-0219 · Nilgiri Ent. | Ayesha | 98,066.00 | approve |
| PAY-0088 · rent, August | Rahul | 65,000.00 | approve |
| BILL-0220 · no PO | Rahul | 1,12,400.00 | reject |
16:20 · Anjali · accounts
Settles the morning’s invoice
Ali Traders pays by NEFT. She enters a receipt voucher and allocates it against the open invoice rather than dropping it on the party as a lump sum — so the invoice Rahul raised at quarter past ten closes, and the ageing is right.
What it saved
A payment that lands on the document it belongs to, not on account for somebody to unpick later.
| Against | Invoiced | Allocated |
|---|---|---|
| INV-0044 · today | 84,765.30 | 84,765.30 |
| INV-0042 · 28/07 | 33,234.70 | 33,234.70 |
| Left on account | 0.00 |
17:45 · Faisal · owner
Reads the day, on the way home
Not a report he asked for. What came in, what went out, and what is rotting: documents nobody verified, invoices nobody chased. The number he actually wants is the last one, and it is on the first screen.
What it saved
The Tuesday you would otherwise find out about on the 31st.
| Today | This month | |
|---|---|---|
| Invoiced | 84,765.30 | 6,74,220.00 |
| Collected | 1,18,000.00 | 5,12,400.00 |
| Overdue | — | 1,84,300.00 |
| Unverified documents | 1 | 4 |
By six o’clock the books are closed, and nobody stayed late to close them.