Software for distributors who live on stock and credit
Distribution is a margin business run on somebody else’s money. What decides the year is not the sales figure — it is how much is stuck in slow stock and how much is sitting in a debtor who is now at ninety days. tBiz puts both on one screen.
| Party | Limit | Outstanding | Oldest |
|---|---|---|---|
| Vidyut Electricals | 2,00,000.00 | 2,86,400.00 | 94 d |
| Sundaram Traders | 1,50,000.00 | 1,62,800.00 | 38 d |
| Pushpak Agro Foods | 3,00,000.00 | 1,18,400.00 | 12 d |
What distributors use it for
Credit limits that bite
A party over their limit or past their terms is blocked at the invoice screen, not discovered in the ageing report six weeks later.
Stock across godowns
Main godown, branch, and the stock sitting on a van — each with its own quantity, its own reorder level and its own valuation.
Margin per party and per item
The question distributors actually ask: which lines and which customers are making money after discounts and schemes.
Orders from the route
Salesmen take orders on a phone against live stock and the customer’s credit position, so the order is in the system before the van gets back.
Collections at the counter
A receipt entered at the customer’s premises settles against their open invoices immediately and shows on the ageing that evening.
Ageing by due date
Bucketed by when the money was actually due under that party’s terms, not by invoice date for everybody.
How a distributor sets it up
- Import the party master. With credit limits and terms per party — this is the single most valuable hour of the setup.
- Set up godowns. Including the vans, if stock travels on them. Stock that is out on a route is still your stock.
- Put the salesmen on the app. Orders and collections from the route, against live stock and live balances.
- Read the two reports. Receivables ageing and slow-moving stock. Between them they explain where the working capital went.
Distribution questions
Can I stop a salesman billing a customer who is over their limit?
Yes. Credit limits and payment terms are held per party and enforced at the point of sale, so the block happens while the order is being taken rather than at the ageing review a month later.
Can I see margin by salesman?
Yes — margin by salesman, by party, by item and by branch, computed after discounts from the same postings that produce the profit and loss.
Does tBiz handle stock on a van?
Yes, as a warehouse. Stock issued to a van is still yours and still on the books, and what comes back at the end of the route is reconciled against what went out.
How many SKUs can it handle?
Tens of thousands without difficulty — the reports are aggregated in the database rather than downloaded and summed in the app, which is what fails first at volume.
Related
Find out what is stuck where
Import your parties and stock and get an ageing and a slow-moving report in the same sitting.